Renting office desks and chairs - does it make sense?

Why rent tables and chairs?

For large events such as weddings, the tables and seating required are almost always rented. Renting chairs and other furniture is also a practical option for trade fairs and particularly large conferences. One clear advantage is the fast availability of large quantities. It also eliminates the storage costs for the furniture. Transport to the venue and removal afterwards are also handled by the provider.

Renting office tables and chairs can also support sustainability, as used furniture can continue to be reused instead of being thrown away at the end of the rental period. This conserves raw materials and avoids unnecessary waste.

For companies, the advantages can also include transport and the supposedly lower costs. Rented office equipment can also make sense for mobile offices or companies that change location frequently. Renting also makes it possible to replace furniture individually and quickly. Depending on the provider, the rented or leased furniture may also be available to purchase at a reduced price after a certain period.
However, this does not necessarily mean lower costs. Renting office tables and chairs also has its disadvantages.

Who should rent office desks and chairs?

Whether for private or business use, anyone can rent office furniture, but it does not necessarily make sense for everyone. You may have a special occasion coming up and need additional furniture, or perhaps you simply need extra space for a short time to accommodate your guests. In such cases, renting tables and chairs at a reasonable price can be a practical and cost-effective solution. This not only saves you time and money, but also space in the office or at home.

Renting is a particularly good option for small businesses, start-ups or self-employed professionals who want to keep their office setup flexible. In some cases, it is also possible to add an assembly and dismantling service to save yourself extra work. This makes renting tables and chairs an efficient and cost-saving option for a wide range of needs, whether for private celebrations or business events.

Rent or buy office furniture?

Renting desks and office chairs has a number of advantages. But buying also comes with benefits. Like rented furniture, purchased items can also be depreciated. The depreciation period is determined by the AFA table (depreciation tables for wear and tear). In addition, you have an almost endless choice of different models from various manufacturers. Depending on the manufacturer, business customers are also offered special discounts, which often reduce the price considerably.

At HJH Office, too, you benefit from exclusive offers as a business customer. We also provide you with personal online advice from our certified specialist experts. We also have many office chairs and desks permanently in stock, which sets us apart from the competition. This means you receive your new office furniture just as quickly as with a rental or leasing option, but without being tied into a contract or having to worry about anything else. With that in mind, you are probably asking yourself one or two questions.

No, rented office furniture does not have to be new. To know the condition of the furniture, you should clarify this in advance with the respective provider. Although it is not your responsibility towards the office furniture manufacturer, but the provider's, it is still your duty to keep the desks and chairs in good repair and maintain them. This means that additional costs may arise even after the rental period, for example due to damage or soiling caused.

Depending on the provider, there may be a larger or smaller range of models to choose from. Buying, on the other hand, offers virtually no limits when it comes to model selection, as you can purchase office furniture from various shops in a wide variety of designs. This allows you to furnish your premises entirely to your taste while meeting all your individual requirements at the same time.

Renting office desks and chairs is offered by online providers. In most cases, you will receive individual advice before being given a tailored quote. This includes both the type of office furniture and the rental period, including the price. If this suits you, the provider will deliver the furniture to the agreed location and, if required, collect it again or replace it.

In addition to desks and office chairs, you can also rent other office furniture, such as cabinets, mobile pedestals or even lighting. Depending on the provider, these may also be available as a set.

During the rental period, furniture can often be exchanged or replaced in the event of material damage. 

At first glance, the costs often seem lower, as you are usually offered a subscription model in which the monthly price appears lower than the full purchase price for an outright purchase. Especially since there are tax advantages if you rent desks and chairs. However, once the rental period ends, you are often offered the option to take over the items for a residual payment, which is rarely declined. Looking back at the costs afterwards, buying the office furniture directly might have been the cheaper option. This is because you only incur one-off costs. In addition, if any damage occurs to office furniture purchased outright, you are not liable to anyone else.