Anyone who wants to set up a conference room is faced with a multitude of tables, chairs and, above all, advice. It is neither necessary to set up an office and conference room according to Feng Shui nor to implement particularly creative suggestions. The room must fit the company, both in terms of size and furnishings.
- General tips
- Conference room furnishings: This furniture is needed
- Conference room design: Find the right colors
- Set up a conference room: Design a conference room with the right lighting
- What else belongs to modern conference room equipment?
- Conclusion: Setting up a conference room made easy
General tips
In companies with 10 or more employees, regular meetings on the progress of projects are important. These meetings are best held in a conference room that provides a relaxed atmosphere. Important: Both employees and business partners should feel comfortable in the conference room. It is not uncommon for meetings to end with those involved leaving the room dissatisfied or with no concrete results. On the one hand, this could be due to the topics discussed, but on the other hand, it could be due to the atmosphere, which is uncomfortable and uninviting. No creative ideas arise here and there are no constructive solutions. The conference room furnishings must, on the one hand, radiate professionalism and, on the other hand, a mixture of relaxation and stimulation of communication. After all, that's exactly what it's about: stimulating the most intensive communication possible that advances the project or company.
Conference room furnishings: this furniture is needed
If you want to set up a conference room, you should choose the most flexible equipment possible. This means that the table is, in the best case, extendable and can therefore be adapted to a larger number of participants. The trend today is several Conference tables to be set up that can be flexibly distributed in the room. Important: If presentations are planned, the tables must not be set up in such a way that some participants have the presentation behind them. The table itself should not take up more than a third to a maximum of half of the room, although this depends on the amount of other conference room furniture. If there are filing cabinets in the room in addition to the seating and a flipchart, the conference room table must be smaller to allow enough freedom of movement. It is also possible to have an additional one Desk which is available to the conference leader or moderator.
The conference room furniture should complement each other and radiate unity. In other words: A conference room table that conveys a dignified ambience, is heavy and conservative, does not go well with conference room chairs that have a modern to abstract design. Conference room chairs are usually less comfortable than the usual Office chair, but they don't have to make sitting for such long periods comfortable. Stackable chairs are ideal because they can be stacked in a corner of the room to save space when not in use.
Conference room design: Find the right colors
Setting up the conference room is like... Office setup: The colors have to be right! The company colors serve as a guide when choosing colors. General color theory can also be used. Warm colors such as yellow are ideal. This creates a feeling of well-being. Blue accents, on the other hand, leave room for creativity. When designing the conference room, the corporate design should be taken into account, although some colors have to be used to a lesser extent. A room designed entirely in red or pink just because that color is in the company's logo wouldn't be particularly inviting. In this case, it would be better to use red or pink accents and otherwise pay attention to using the rest of the color family. The conference room furniture can also serve as accents.
A word about the choice of material: Wood is the best choice for conference room furniture, as it looks elegant and modern at the same time. It is robust and easy to clean. Make sure the surface of the table is smooth, and this also applies to the chairs. Velvet seat covers may look good, but they are difficult to clean. They also quickly look worn out. Orient yourself office furniture with a high standard.
Set up a conference room: Design a conference room with the right lighting
As with office lighting, when setting up a conference room, the rule is that the light must not be underestimated. It is rare for a conference room to be located in such a way that there is always enough daylight and this is not possible in the winter. If you want to design a conference room, you should therefore ensure that the light is uniform, glare-free and flicker-free. The lighting should be adjustable so that only certain areas of the room can be illuminated. It is recommended to use hanging lights that cast an indirect light. They should not hang too low so that they do not interfere with standing up or with projections. Dimming and height-adjustable lights are ideal.
What else belongs to modern conference room equipment?
When setting up the conference room, as much attention should be paid to the selection of conference room furniture as to the Office furniture Buy. In general, the furniture for the conference room must be tailored to the requirements in terms of space, lighting and stimulating colors. The room should not appear intimidating or tiring, so it can be relaxed. You're welcome Plants in the office used - then why not in the conference room? Pictures on the wall can also have a relaxing effect, although the choice of motifs is relatively free and individual.
The conference room tables require cable outlets so that no annoying cables get in the way. In addition, the existing technology must work at all times; regular functional checks are appropriate.
In addition, attention should be paid to these points when it comes to the technical conference room equipment:
- no reflections from surfaces
- pleasant climate (air conditioning, humidifier)
- good acoustics
- Soundproofing
- abrasion-resistant carpets
Conclusion: Setting up a conference room made easy
There is still not enough attention paid to the conference room equipment: Is there a table left here, a few chairs there and the room is ready? When setting up a conference room, it is important to consider acoustic, visual and communication-stimulating aspects. Only then will a feeling of well-being be created in the room, which will contribute to finding solutions during meetings. The conference table and chairs should be coordinated with each other, the lighting can be individual, but must in any case be glare-free. The corporate design should also be taken into account.
